Travel Request Please complete this travel request form at least 2-weeks before travel for any sponsored UF travel. This includes comp travel. "*" indicates required fields Name of Traveler*Legal first name & last name First Last Traveler's Email* Submitter's NameName of person filling out form (if not traveler). First Last Type of Travel* Domestic Travel (In-State) Domestic Travel (Out-of-State) International Travel Travel Event Type*Conference/Professional MeetingWorkshop/Presentation/SpeakerTraining/CertificationProfessional DevelopmentBusiness Meeting/EventResearch/GrantRecruitingGeneral Operations/SuppliesMaintenance/RepairsAdvertising/Public RelationsDonor RelationsGroup TravelOther: Comment RequiredTravel Event Type: Other*Describe the business purpose of your travel Name of Travel EventInclude name of conference/meeting/event/etc. you are attending Meeting Program/Agenda Link: Upload Agenda/Program/InvitationInclude meeting agenda, conference program, training/professional development program, and/or speaker invitation.Max. file size: 125 MB.Benefit to Grant or University/Description of Travel**Describe how the expense directly benefits the funding source – Define any acronyms entered (500 char. max)Business Travel Start Date* MM slash DD slash YYYY Business Travel End Date* MM slash DD slash YYYY Destination*Only include final destination location Will this travel include personal travel?* Yes No Personal Travel Dates*Include all personal travel date(s) ranges while on UF business travel. Formatted as mm/dd/yyyy – mm/dd/yyyy. Are you taking UF property?*This includes a UF laptop, equipment, etc. Yes No Is this trip partially or fully paid by a Third Party?*Travel paid by a third party is also known as complimentary travel or comp travel. Yes No Sponsor Name (Third Party Comped Travel)*Please list name of company/entity that is comping your travel What chartfield are you using to pay for this travel?*Chartfield: Dept ID – Fund Code – Program Code – Source of Funds – Project # – Flex Code (if needed) ExpensesExpected Expenses*If travel is comped, choose all expense options that will be paid by the University of Florida AND the 3rd Party. This is required to ensure an employee is not requesting reimbursement of comped travel. None Airfare Lodging Registration Fee Rental Car Mileage Other Ground Transportation (Taxi/Uber/Train/Bus) Travel Meals Other Travel Expense Airfare DetailsDeparting & Returning AirportUsually same airport, but if different please note below. Departure Date* MM slash DD slash YYYY Return Date** MM slash DD slash YYYY Estimated Airfare Cost*Will airfare expense be comped?* Yes No Lodging DetailsDestination Check-In Date* MM slash DD slash YYYY Check-Out Date* MM slash DD slash YYYY Estimated Lodging Cost*Will lodging expense be comped?** Yes No Registration DetailsEstimated Registration Cost*Will registration expense be comped?* Yes No Car Rental DetailsPick-up Location* Drop-off Location* Pick-up Date* MM slash DD slash YYYY Drop-off Date* MM slash DD slash YYYY Estimated Rental Car Cost*Will rental care expense be comped?** Yes No Mileage DetailsEstimated Number of Miles (To Destination)*Estimated Number of Miles (From Destination)Will mileage expense be comped?** Yes No Ground Transportation DetailsEstimated Other Ground Transportation Cost(s)*Will ground transportation expense be comped?** Yes No Travel Meals DetailsTravel Meals – Number of Days*Count number of days that you will be traveling (for business purposes only) that you will need to be reimbursed for meals.Will travel meals expense be comped?** Yes No Other Travel Expense DetailsOther Travel Expense (Explain)* Estimated Cost of Other Travel ExpenseWill other travel expense be comped?** Yes No Additional Comments:
